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One platform for time, expenses, and books.

BookSync connects timesheets, expense reports, approval workflows, client invoices, and QuickBooks Online in one place — built for small businesses that want less busywork, not more software.

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The complete workflow
📋Timesheet
→
📄Expenses
→
✅Approval
→
🧾Invoice
→
📊QuickBooks
The problem

Most small businesses run on tools that don't talk to each other.

Track time
Clockify or Harvest
Manage expenses
Expensify or spreadsheets
Get approvals
Email threads
Update the books
Manual QuickBooks entry
Bill clients
Retyping hours into invoices
BookSync replaces all of them — one login, one workflow, one sync to QuickBooks.
What's included

Everything you need. Nothing you don't.

📋
Timesheet management
Employees log hours by client, project, and task. Submit weekly, get approved, export to payroll or billing — without a spreadsheet.
📄
Expenses & card statements
Upload receipts or import card and bank statements. BookSync fills in the payee, category and memo from your past expenses.
✅
Approval workflows
Configurable approval chains for timesheets and expenses. Review queues, rejection with notes, override controls for managers.
📊
QuickBooks Online sync
Approved expenses go straight to QuickBooks with the right vendor, account and card — no manual entry, no duplicates.
📅
Month-end close
Lock timesheets and expenses by period. Track close readiness across your team. Built for the way accounting firms actually work.
🏢
CPA & admin dashboard
See every client company's status at a glance. Spot blockers before month-end. Purpose-built for accounting firms managing multiple clients.
💬
Microsoft Teams & CopilotNew
Ask Copilot in Teams in plain words — “Log 3 hours for Acme today”, “Add a $12 parking expense”, “What's waiting for my approval?” — and BookSync does it. Works with the free Copilot Chat in Microsoft 365; your admin adds the BookSync app to Teams once.
🧾
Invoices from approved timeNew
Turn approved hours and billable expenses into a QuickBooks invoice in a few clicks. Hourly rates per person, rate changes applied by work date, fixed-fee projects left out, and nothing billed twice. Sending, payments and sales tax stay in QuickBooks.
Why BookSync

Built different, on purpose.

Category
Other tools
BookSync
Coverage
✗ One job each
✓ Timesheet + Expense + Approval + QuickBooks
QuickBooks integration
✗ Replace it or manual entry
✓ Works alongside your existing QuickBooks
Complexity
✗ Feature overload for SMBs
✓ Only what you actually use
Client invoices
✗ Retype hours into QuickBooks
✓ Approved time becomes a QuickBooks invoice
Where you work
✗ Yet another app to open
✓ Also inside Microsoft Teams and Copilot
Month-end close
✗ Not designed for it
✓ Built in — lock, close, track
CPA workflow
✗ Afterthought
✓ First-class multi-client dashboard
Setup
✗ Weeks of onboarding
✓ 30-day trial, self-serve setup
Who it's for

10–100 person companies that bill by the hour.

💼Consulting firms
💻IT & software companies
⚙️Engineering firms
🏗️Construction & project management
📑Accounting firms
📣Marketing agencies
Already using QuickBooks Online? BookSync works alongside it — no migration needed.
Security

Your clients' numbers deserve real protection.

Here is exactly how BookSync protects your data — no vague promises.

🔒
Encrypted in transit
Every connection uses HTTPS (TLS). Nothing travels in plain text.
🔑
Strong sign-in
Passwords are kept only as a bcrypt hash, and repeated wrong attempts are blocked. Owners can require two-step sign-in with an authenticator app, or sign in with Microsoft 365 and keep your own rules.
🗝️
QuickBooks access encrypted
QuickBooks connection tokens are encrypted in our database. Disconnect anytime and we delete them.
🏛️
Each company kept separate
Every company's data is kept apart, and roles decide who can see, approve and correct what.
📝
Every change on record
Edits, approvals and corrections after approval are kept with who, when and why.
💾
US servers, backed up daily
Hosted in the United States with daily backups and downtime alerts.
💳
No card numbers
Billing runs on Stripe. BookSync never sees or stores a card number.
🚫
Your data stays yours
Never sold, never used to train AI. Cancel and it is deleted within 90 days.
🛡️
No online service can honestly promise it will never be attacked. What we promise is to tell you exactly how your data is protected — and to tell you promptly if anything ever affects it.
The details are in our Privacy Policy.
Pricing

Straightforward. No surprises.

Simple pricing
$24 / month
Includes 1 user · +$15 per additional user
Everything included. No hidden fees.
✓Timesheet & expense management
✓Approval workflows
✓QuickBooks Online sync
✓Invoices from approved time
✓Microsoft Teams & Copilot app
✓Month-end close tools
✓CPA / admin dashboard
✓30-day free trial
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